Allen and Associates has been providing bookkeeping and accounting services for Community Associations in the California Coachella Valley for more than 35 years, and during that time we have come to be recognized as the industry leader. Many of the associations we manage have been our clients for the entire time we have been in business.
The mission of our firm is to provide as much information and help as necessary for your Board of Directors to be able to manage the finances of the Association. We will also help you prepare your annual budget and keep the association compliant with Federal and State laws, including helping assist you in meeting the various deadlines required under the Davis-Stirling Act.
On a monthly basis, we provide our clients with timely, easily understandable Financial Statements, including a Balance Sheet showing reconciled balances of all operating and reserve bank accounts and reserve allocations and transactions, and an Operating Statement comparing actual receipts and expenditures to your budget for the current month and for the year-to-date. We also provide an accounts receivable listing showing the status of all individual homeowner accounts and delinquent listing showing all past due accounts.
Additionally, we provide a listing of all disbursements made that month from either the operating or reserve accounts in check number order, with a detailed report of how all checks were allocated, and a copy of each bank statement and reconciliation.
Maintenance fees are collected from the individual unit owners through the use of a lockbox service or through ACH direct debit offered by various banks, so it is unlikely that the Association would have to switch banks. Payment coupons are sent to the individual owners on an annual basis and bank deposits are credited to each individualÕs account electronically on a daily basis. Any questions from individual owners concerning the status of their account are directed to our staff for a quick resolution.